Using a secure database, acquire and store document images in a highly compressed format to eliminate the filing cabinets and boxes you currently use to store your project- and company-related documentation.

A powerful search engine allows you to retrieve files by document classifications, user-defined keywords, or multiple keywords with lightening-fast results.

Scan and classify documents using a number of options such as document type, job number or property, and you're ready to distribute or route to the appropriate department or reviewer, or you can save for future distribution. Once it has been distributed, an automated e-mail notification is sent to reviewers alerting them of the pending document.

Do you have documents that need to be routed for approval or require further instruction? With Document Management you can apply an electronic approval stamp prior to routing the document. Easily apply sticky notes to highlight specific areas within the scanned document and add questions or instructions to help streamline your document routing and approval process.

A key feature is the ability to integrate with other Sage Timberline Office applications. A convenient drop-down menu that lets you organize your document with previously-used Sage Timberline Office data fields as you are classifying, routing and approving current documents. View document images at the same time that you enter data, so you can have the information you need when you need it.

Features and efficiencies

• Classify your documents by a number of fields such as job number, cost code, property, document type, user-defined custom field, or pre-defined classification, to expedite search and retrieval. Gain real time access to Sage Timberline Office data while classifying documents.
• Retrieve documents instantly with powerful, high-speed search capabilities.
  Compress documents easily, to save even more space, with a highly-sophisticated compression  routine.
• Use electronic notes and stamps, similar to ink stamping on documents, to improve document  history and facilitate the routing/approval process.
• Classify a collection of related documents for quick access to large groups of documents.
• Categorize groups of documents for quick CD-burning or for internal and external distribution.
• Get up and running with the help of a simple, self-contained setup wizard.
• Integrate with e-mail applications to alert users of documents awaiting approval or review.

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